Can anyone send me email at that address?

No. Only emails sent from addresses registered in your account are accepted. This prevents spam and accidental capture from unknown senders.

Are email attachments captured?

Yes. PDFs and images attached to the email go into the SAME note as the email and are processed there (OCR/reading).

Does the email-in address ever change?

There is no password in CleverNote, so the address doesn't depend on one. It stays fixed unless you click 'Change address' in Settings, which mints a new token and revokes the old address.

How to forward emails to CleverNote

Capture · June 8, 2026

CleverNote personal email address in Settings — Each account has its own email address: forward a receipt or confirmation and it becomes a note.

Email as a capture channel

Much of what you need to save arrives by email: order confirmations, invoices, PDF contracts, service instructions, recipes, relevant newsletters. Forwarding to CleverNote is faster than copy-pasting, and ensures attachments are captured too.

Your personal address

Every CleverNote account gets a unique address in the format:

u-[token]@in.clevernote.net

To find yours:

Open Settings
Click Email-in
Your address appears for copying

Add this address as a contact in your email client with the name “CleverNote” to make forwarding easy.

Security: whose emails are accepted?

By default, the system only accepts emails sent from your account’s primary email address. You can add up to 5 additional authorized addresses in settings.

Emails from unauthorized addresses are silently ignored. This prevents anyone from knowing your email-in address and sending unwanted content.

What gets captured

When you forward an email:

Subject → note title
Email body → main content (HTML converted to clean text)
PDF attachments → go into the SAME note as the email and are read there
Image attachments → processed via vision (semantic OCR), in the same note

A forwarded email becomes a single note. The attachments (PDF, image) go into that same note and are processed there, alongside the message body.

Common use cases

Invoices: forward the order confirmation email or invoice. CleverNote extracts amount, date and merchant.

PDF contracts: forward the email with the contract attached. The PDF is read and CleverNote extracts parties, dates and relevant amounts.

Reservations and confirmations: forward the restaurant, hotel or service confirmation. CleverNote extracts the date and creates a reminder automatically.

Relevant newsletters: instead of saving the URL, forward the email. The content is indexed for semantic search.

Quotes: received a quote by email? Forward it. CleverNote extracts amount, provider and line items, and links to the company’s record.

Deduplication by Message-ID

If you forward the same email twice accidentally, the system detects it via the email’s Message-ID and discards the duplicate. You won’t end up with two copies of the same note.

Tip: automatic filter in Gmail

You can create a Gmail filter to automatically forward emails from certain categories:

In Settings → Filters → Create new filter
Set the criteria (e.g., has:attachment from:invoice-*)
Check “Forward to” and enter your CleverNote address

This way, invoices or statements arrive in your archive automatically without manual action.

Frequently asked questions

Can anyone send me email at that address?: No. Only emails sent from addresses registered in your account are accepted. This prevents spam and accidental capture from unknown senders.
Are email attachments captured?: Yes. PDFs and images attached to the email go into the SAME note as the email and are processed there (OCR/reading).
Does the email-in address ever change?: There is no password in CleverNote, so the address doesn't depend on one. It stays fixed unless you click 'Change address' in Settings, which mints a new token and revokes the old address.

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